Frequently Asked Questions

Check out our "At a Glance" sheet to learn quickly about our 2017 daily schedule, extended care, tuition, discounts, and deals!

Willowbrook Frequently Asked Questions

How many students attend on an average day and what are your teacher-student ratios?

We have an average of 400-450 campers in attendance each day. Our staff includes more than 220 members, with approximately 175 present daily. Our average ratios are 1 teaching staff to 5-10 campers per center, depending on their age.

How qualified are your teachers?

Specialists

Specialists lead areas and range from school and community educators to artists with teaching background. Many of our Specialists have been at Willowbrook for more than 5 years, and some have been with us over 20 years!

College Assistants

College Assistants help teach in all centers. Many attended Willowbrook as campers and were high school assistants. They have proficiency in their arts and experience working with children.

Apprentice Assistants

Apprentice Assistants are 14-18 years old. They work half days and attend as campers the other half. They have been campers at Willowbrook for at least 2 years and are models and mentors for younger children as well as important staff support.

Attendance

What kind of an attendance schedule would you recommend for my child?

Campers’ schedules vary. The more a child attends, the more opportunities exist to explore a variety of arts. Many projects can be completed in a day, while others help hone a particular skill and require more time. If your child wishes to participate in a play and wants a major role, more attendance time is recommended.

What constitutes a half day?

A half day is 9:00 to 12:00 (morning session), or 12:30 to 2:45 for 4-7 year olds and 12:30 to 3:15 for 8-18 year olds (afternoon session). Because the morning session is longer and includes the teacher announcements for the day's activities, it is the recommended choice. Sign in for the morning session is 8:30-9:00 and afternoon session sign in/camp wide lunch is from 12:00 to 12:35.

How long should my child attend to be in a theater performance?

Campers ages 8 - 18 who want a speaking role in a play must attend for 2 weeks. Auditions take place on Monday and Tuesday of the week before the performance. Major speaking roles in plays for the Village theater group (age 5 - 7) also require a 2-week stay. Campers who attend for only 1 week may also participate in plays, although they will usually not have speaking roles.

How do campers know how to move through their day?

Artisans (8 - 18 year olds)

Teachers announce their offerings each day in morning assembly and tell campers if there is a signup list for appointments in their centers. They also post schedules on a bulletin board near the registration area. Students have free choice of the arts that interest them and the length of time they stay in a center. Some campers focus on one or two things in a day while others engage in many activities. We are always on the lookout for children who seem uncertain of what choices to make or need help finding an area. Please encourage your camper to ask for assistance.

Villagers (5 - 7 year olds)

Village campers are split into half-age groups in their own home tents, where they deposit their belongings. Each group has a lead teacher who stays in that center all day as a Specialist. Campers attend morning orientation, then are taken on a short tour of the Village daily and shown where each activity center is located. They have three free choice periods for activities. Teachers are available to help them with their choices and to schedule options such as piano lessons. Arrangements are made with Artisan Specialists to visit and teach classes such as Folkdance. 7 year olds may also attend pre-arranged classes for small groups in Artisan centers. Villagers gather in their home tents for 10 minutes after lunch and again at the end of the day to prepare for sign-out.

Squirrels (3 and 4 year olds)

Children are guided to select from activity stations during the free choice part of their day. They are offered arts, puppetry, weaving, ceramics, dance, drama, nature study, and music. They may also participate in theatre productions. Group activities, classes in dance areas, visits from Artisan Specialists and nature walks round out the day. Plenty of staff is on hand at all times.

Squirrels, Sample Daily Schedule

8:30-9:10am Sign in & Free Choice
9:10-9:35am Circle Time
9:35-10:30am Project Time
10:30-11:00am Clean up & Snack
11:00-11:10am Bathroom and Water Break
11:10-11:30am Dance
11:30-11:45am Bathroom and Water Break
11:45-12:35pm Lunch & Dismissal of 1/2 day Kids
12:35-12:50pm Bathroom and Water Break
12:50-1:00pm Circle Time
1:00-1:30pm Project Time
1:30-2:00pm Nature Walk/Chalk/Sprinkler Trips/Games
2:00-2:10pm Bathroom and Water Break
2:10-2:40pm Free Choice
2:40-2:45pm Closing Circle

Are Village students of different ages able to spend time together?

Yes. Children can easily link up with friends during their free choice activity time and for lunch.

Can my child go to Artisan centers before they're 8, or move into the Village before they're 5?

If a camper is within half a year away from moving into Village/Artisans, they may have a test day to evaluate success in the older age group. The camper must check in to the younger group at the start of their day. They also must come back to the younger group to check in at lunch and before leaving at the end of the day. If there are no issues or concerns and the staff feels that the camper did well in the older area, the staff at that time may make the decision to move the camper up permanently. This is done on a case-by-case basis and the decision must be made by staff involved in both age groups.

What happens next?

  • The camper will be issued a new name tag with their real age, but the color for their new group.
  • At any time, the staff may make the decision to move the camper back to their original area due to reasons such as behavior problems, lack of ability to integrate with the older group, or any other issue or concern.

Tuition

2-Tiered Tuition: Choose the rate that fits

Part of Willowbrook’s philosophy is to keep camp costs low in order to allow more families to enjoy the benefits of a summer arts camp experience. However, the SUBSIDIZED TUITION RATE DOESN’T COVER THE TRUE COST.

Please consider paying the standard rate of tuition to ensure that Willowbrook remains healthy and able to offer quality programming for as many children as possible. The rate you choose when you register will be locked in for the summer.

2017 Summer Tuition Rates

Annual registration fee per family: $25 (covers all children in a family)

Tuition Standard rate Subsidized rate
1 week full days* $260 $230
1 week half days* $130 $115
1 full day $54 $48
1 half day $27 $24

* Weekly rates are good for 5 consecutive days in the same week only.

The registration fee and tuition deposit for your child's attendance must be paid when you register. These must accompany your registration form.

All tuition payments are due prior to day of attendance. We have weekly and bi-weekly payment plans.

A $20 processing fee will be added for late payments.

NO REFUNDS ARE GIVEN FOR PRE-REGISTRATION OR UNATTENDED DAYS. Because you are allowed to pay on a daily basis for your child’s attendance, we recommend you pay-as-you-go if you are unsure of future attendance.

Pay-As-You-Go

Willowbrook's structure of free choice and independence does not suit every child. An option to "test drive" camp can be done by registering and enrolling for at least one day. Then, you can come in, call, or send a note with your camper that you would like to extend attendance. This is only necessary if you wish to extend attendance within the week. Otherwise feel free to add days through our enrollment site.

New Camper Special

Register a new camper at the Standard Tuition rate for at least one full week of full days to qualify for a second full week of full days at half off! To get the code to enter at checkout, email campinfo@willowbrookartscamp.org. This discount cannot be combined with subsidized rates, and cannot be split between campers. All uses will be reviewed.

6 Week Package

Register and pay by June 1st for only $1,380 tuition!

Extended Care

Is Extended Care available?

The extended care option is offered for campers whose caregiver’s schedule doesn't allow them to make the regular drop-off and pick-up times. During this time, camp centers are not open. Extended care activities include recreation, games, stories, drawing, and simple art projects. Extended care staff includes college assistants and high school assistants from our teaching staff.

Note: If your camper will be in afternoon Extended Care on the same day that they are performing in a play, they must be checked out by the end of Extended Care at 6:00pm before they can be sent to costuming.

When does Extended Care run?

Before-care is offered from 7:30 - 8:30 a.m. and after-care from 3:15 to 6:00 p.m.
After-care ends promptly at 6:00. A late charge applies after 6:00

How much does Extended Care cost?

Extended Care rates are charged in half-hour intervals at $3.50 per half hour for one child. For families with two or more children, the rate is capped at $7.00 per half hour.

How do I sign my child up for Extended Care?

You do not need to reserve a spot for Extended Care. Our simple release form can be filled out on site when you drop off or pick up you camper.

Registration

Ways to Register

There are 2 ways to register and pay:

  1. CREDIT CARD OR CHECKING ACCOUNT Follow the prompts from anywhere through our online registration. Create a family profile now to keep for years to come!

  2. CASH OR CHECK: Follow the prompts from our tablets at camp through our online registration. Pay with cash or check on site:
    10 a.m. to 2 p.m., Mon - Fri.
    12 - 3 p.m., Sundays June 25, July 2, 9, 16, 24, 30. Parking on-site is allowed only at this time.

Important registration notes

Your child must be pre-registered to attend.
Do not drop off any child without pre-registering.
Tuition payments are required prior to the day of attendance.
Payments for pre-registered students may be made on weekdays after 8:30 a.m.
Please write your child’s full name and age on your tuition payment check.
There is a $20 charge for any returned check.
NO REFUNDS ARE GIVEN FOR PRE-REGISTRATION OR UNATTENDED DAYS. However you are welcomed to reschedule unattended days. Because you are allowed to pay on a daily basis for your child’s attendance, we recommend you pay-as-you-go if you are unsure of future attendance.
If I’m not sure of my child’s attendance schedule or might add days, may I pay after they attend?
No. Payment is required before your child's attendance. You may pay as you go, bringing a check or cash on the day your child attends if you have already registered completely before that day.

Do you accept credit cards at camp?

You may pay with a credit card online with our new registration system. If you want to use credit card, be sure to register for camp online instead of by mail.

Parking

Our parking lot

We have a small public parking lot with a limited number of spaces for short-term Willowbrook use. We use a drop-off and pick-up system directed by attendants to move traffic through as efficiently as possible. We appreciate your patience. Your wait may be 15-20 minutes or longer at peak times. You can click here to learn what happens in the lot and the 2017 City Approved Route to get to camp!

Play parking

Attending a Willowbrook play? Click here to learn about our evening parking and shuttle system!

Important rules

Do not drop off any child without first pre-registering.
Do not drop off or pick up children anywhere other than at the designated drop-off / pick-up point
Please drive very slowly in the parking lot. Be watchful of children and staff crossing in front of cars. Attendants will assist you.
Please leave marked parking spots open for general public use. Please remember this is a public park generously loaned by the City of Tualatin.
What do I do if I have children leaving at both 2:45 and 3:15 departure times? We will hold your younger child (age 4 - 7) in a group activity until your older child finishes at 3:15 so that you only have to come once to pick them up at the 3:15pm drop off time. Note: If you are picking up a camper outside the designated drop off/pickup times. Our staff will not collect children, make sure campers know when you are arriving or be prepared to bring valid ID in order to enter camp and locate them.

Camper Belongings, Discipline Policy, Security Measures

What to bring to camp

We want to give all parents a quick reminder on what you should be sending your camper with every day. Many choose to send them in with a backpack but that is not required at all.

  • Lunch - Willowbrook does not provide any camper with food. If you camper is staying all day, you must send them with a lunch.
  • Snack - If your child is 7 or under, we have a morning snack time in the village and the squirrel's nest. Please send them with a small snack. If your child is going to be at camp full day, please send them with a snack and a lunch.
  • Water bottle - Please send your camper with a water bottle. There are days when it gets very hot, so having a water bottle to drink from is very important. We do have a few drinking fountains on site, but it is more convenient that they have water available throughout the day.
  • Appropriate clothing - The weather can be very variable throughout the day. Provide your child with clothes that will keep them warm, cool, or dry. As we live in Oregon, we all the know that the weather can be unpredictable!

What NOT to bring to camp

Please DO NOT allow children to bring:

  • knives
  • toys
  • games
  • trading cards
  • electronics
  • music players
  • hand-held video games
  • cell phones

Or other valuable items to camp. These items may be confiscated and given back to the child at pick-up time. Cell phones may be brought, but they must remain in camper’s backpacks and on silent at all times. Cell phones may be used during camp hours in case of emergency only. Willowbrook staff will not be responsible for lost, stolen or broken items.

Camp Discipline Policy

We use a four-step Progressive Consequences disciplinary procedure that emphasizes reinforcement of acceptable behavior, redirection, and gentle correction.

What security measures do you take?

Willowbrook operates in an exclusive use area of Brown's Ferry Park surrounded by a chain link fence. Security staff is present throughout the day, and is posted at the front gate during arrival and departure times. Adult visitors are required to show a driver's license or other picture ID, sign in and out and wear a visitor’s badge. They are also asked to remain outside of art centers to observe. At the end of the day, children are escorted to the parking lot and picked up by authorized persons using a PIN system. All on-site staff members and teaching volunteers receive background checks through a professional screening service using regional and national search technologies.